How John Hall Can Help You
John Hall Associates are experts in all stages of the procurement cyclefrom strategy and policy development, through contract renewal and contract management, to performance review.
BPF CASE STUDY JHA saved a large packaging member £400,000 per annum on a recent two year electricity contract
KEY SERVICES INCLUDE:
Offer Management System
In today’s volatile markets, offers can be withdrawn when the market experiences more than a 1% movement. Speedy and accurate collation and assessment of suppliers’ offers is therefore essential. On-line auctions have not always been successful in energy procurement largely because of a lack of in-depth offer analysis and clarity in the auction rules.
JHA has developed sophisticated software which:
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collates offers via an on-line auction system |
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provides rigorous analysis based upon offers |
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conforms offers to well-defined guidelines |
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enables a like for like comparison of offers |
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ALL within a very limited period of validity |
Performance Review
Monitoring and controlling procurement performance is fundamental to service quality improvement. JHA therefore offers a comprehensive tracking and performance benchmarking service.
This includes:
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Maintenance of the client’s data on the JHA system |
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Variance to budget reports on:
- Volumes
- Prices
- Total
- Other client-specified performance indicators
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Market to Market reports |
Here is an example performance benchmarking graph.
Contract Management / Management of the Contract Changeover
Once a contract has been agreed with a new supplier, JHA will manage the changeover including:
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Site registration |
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Price validation |
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JHA will then manage the site portfolio so as to minimise the potentially high costs of site churn. |
Invoice Management
JHA estimates that as much as 40% of clients’ invoices are inaccurate. We will therefore:
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verify invoices by checking rates against the contract, ensuring that pass through charges,
are being correctly applied by the supplier |
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prepare an overview report comparing actual invoice cost with the JHA estimate and
highlighting major differences |
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prepare detailed reports on a site by site basis providing a complete breakdown of the cost elements contributing towards the invoice total |
In addition, for half hourly electricity, we also check actual against invoiced consumption.
Data Management
All client contract and consumption data is maintained on the JHA system in readiness to go to market and to enable:
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Consumption profiling |
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Cost monitoring |
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Usage analysis | | 
